50% lower process costs.
Structured GAEB-based awarding, digital service entry, and automated billing reduce the time and effort required for verification, coordination, and documentation throughout the entire project process.
Clearing up to twice as fast.
Service providers enter their own services – itemized and in real time – for synchronized purchase orders or contracts. The actual invoice verification process is eliminated, and invoices can be automatically approved after the approval process.
100% transparency in commitment.
In SAP, contracts, supplements and service entries all refer to the same service structure – a prerequisite for robust budget and project management.
Why item lists end up as ‘1 LE’ in SAP
The SAP Service Data Model (MM-SRV) generally supports item-based mapping of services. In day-to-day operations, however, item lists are often created as aggregates, as the standard SAP system lacks import and export capabilities for GAEB service specifications.
Reality in project business …
… what MM-SRV is capable of as a data model
SAP cannot read item lists
GAEB-based item lists are created, sent, and compared outside of SAP – the transaction is then posted in the SAP system as “1 LE” with the item list attached as a PDF file.
Manage itemized service structures with quantities, units, and hierarchies
The item list structure is missing from the transaction
Purchase orders, service entries, and supplements can no longer draw on the original item list structure.
Service items as the basis for purchase orders, service entries, and supplements – including the mapping of lots.
SAP cannot read item lists
GAEB-based item lists are created, sent, and compared outside of SAP – the transaction is then posted in the SAP system as “1 LE” with the item list attached as a PDF file.
Easy approval of invoice amounts after creating audited and approved service entry sheets (LERF)
Structured project awarding based on the SAP data model.
FUTURA converts GAEB-based item lists and item list structures into a viable service structure within the SAP Service Data Model (MM-SRV). This ensures that the item structure, quantities, and service items are preserved from the quotation stage via service entry all the way through to billing. No media discontinuity whatsoever.
GAEB reuquests
FUTURA processes item lists based on the industry standard GAEB and enables structured construction and CAPEX procurement within the SAP environment. Itemized price comparisons provide a transparent and audit-proof basis for decision-making in procurement and project management.
GAEB supplements in construction and project contexts
Supplements, quantity changes, and additional services are documented item by item based on the original item list structure. Changes remain linked to the contract award and provide transparency for project management, budget control, and billing.
Service entries based in item lists
FUTURA enables suppliers to record services with item-level accuracy based on purchase orders or contracts. The upstream approval logic ensures that services rendered are verified before invoicing – invoices then only need to be posted in the SAP system.
Experience FUTURA live
Greater impact in purchasing – directly trough S/4HANA.
FUTURA enhances S/4HANA with:
… Item list / GAEB-based service logic and integrated supplement management
Other solution areas:
Systematic integration of suppliers into the procurement process.
Controllable sourcing events and transparent award processes
FAQ
What distinguishes service and project procurement from sourcing management?
Sourcing management structures competitive and procurement processes for materials and standard services in indirect procurement – such as RFIs, RFQs, or structured comparisons of quotations.
Service & Project Procurement, on the other hand, covers GAEB-based item lists and specifications for construction, engineering, and CAPEX awarding. The focus lies on itemized specifications, project-specific account assignment, and the structured processing of service data within the SAP Service Data Model (MM-SRV).
How is working with GAEB-based item lists supported?
GAEB-based item lists can be created, imported, and edited in a structured manner – supported by standardized GAEB XML interfaces, master service specifications, and direct collaboration between planners, end-users, and procurement. Item lists can be used for requests without any loss of data integrity and, once approved, can be fully created in SAP. Each item is created as a service line in the SAP backend – the basis for transparent awarding of contracts, supplements, and verifiable billing.
How does FUTURA differ from AVA or construction software?
AVA systems primarily support the planning, calculating, issuing requests, and the billing of construction services. FUTURA bridges the gap between AVA and SAP, enabling seamless collaboration between internal and external construction departments, purchasing, and controlling.
The solution ensures that GAEB-based item lists and structures are processed within the SAP environment – from the award of contracts through supplements to service entry and billing in the SAP Service Data Model (MM-SRV). There is no parallel system environment; instead, a seamless process chain is established within the SAP environment.
Get started quickly, work easily, scale flexibly – ready for real SAP purchasing?
Turn your S/4 system into a fully-fledged procurement suite – with FUTURA. The SAP-native sourcing solution accelerates procurement, reduces costs, and creates the basis for consistent, efficient, and future-proof sourcing processes.
How FUTURA S/4HANA provides targeted and end-to-end enhancements – explained simply.
Get to know FUTURA Smart – with your own procurement requirements. Free of charge, no obligation, specific.
Do you have questions or want to integrate FUTURA Smart into your S/4HANA project? We speak your language and that of your IT department.