FUTURA & SAP S/4HANA: The Perfect Match for end-to-end purchasing processes

Three solution areas, two products, one goal: Sourcing directly within SAP instead of relying on workarounds and parallel systems. With FUTURA, S/4HANA becomes a fully-fledged procurement suite – featuring streamlined purchasing workflows, from requests and supplier management through to complex project awards.

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Our solutions – areas where FUTURA enhances purchasing with SAP

FUTURA maps sourcing, supplier processes, and complex project awards directly inside the SAP system – from competition management and supplier lifecycle management to complex construction and project awards.

Manage price inquiries and requests for proposals with SAP integration

When requests, price comparisons, and award decisions are handled outside the system, transparency, comparability, and traceability are lacking. FUTURA supports structured RFI, RFQ, and RFP processes, evaluations, and multi-stage competitive procedures directly within the SAP environment.

Common topics

RFI, RFQ, and RFP
Price comparison and evaluation
Negotiation rounds and e-auctions

more about sourcing management

Qualify, onboard, and evaluate suppliers – systematically rather than administratively

Gray areas and additional work arise when suppliers are present in the system but qualifications, certifications, and re-qualifications are managed manually. FUTURA integrates supplier lifecycle processes into SAP through workflow-driven procedures.

Common topics

Supplier evaluation
Supplier qualification
Onboarding and record keeping

more about lifecycle supplier management

Issue requests for complex project and service awards and manage and settle them in a structured manner.

If item lists, supplements, and the service entry are not based on the same structure, transparency regarding costs, services, and project progress is compromised. FUTURA supports GAEB-based item lists and item list-based awards in the SAP context – from request through to billing.

Common topics

Requests based on GAEB and item lists
Supplement management
Service entry and billing

more about service & project procurement

AI Support for more efficient reuests

AI agents support procurement teams during key stages of the bidding process—from needs assessment and the creation of structured RFQs to the faster evaluation of bids.

RFQ MAKER
Automatically converts PDFs or free text into structured RFQs.

REQUEST ASSIST
AI-supported requirement specification with smart queries.

ANOMALY DETECTOR
Automatically detects price deviations and visualizes potential savings.

Special: RFX meets AI

Different requirements. Appropriate tendering criteria.

Start and scale digitally – without complexity

Discover FUTURA Smart

Structured control of construction and project purchasing

Discover FUTURA Engineering

The areas where FUTURA has the greatest impact on SAP purchasing

FUTURA is particularly effective in environments where SAP is already in use, but sourcing still relies on workarounds, parallel systems, or fragmented processes. The result: End-to-end processes within the SAP context – without the need for additional systems.

Common challenges

… if you want your S/4HANA transformation to be more than just a technical migration for your purchasing department

You are using the transition to S/4HANA to overhaul your procurement processes—and you don’t want to treat tenders, evaluations, and supplier processes as a workaround.

FUTURA ensures that the transformation results in a seamless, SAP-integrated process within procurement as well.

… if you want to implement strategic procurement in your SAP ecosystem – without suite overload

Especially for small and medium-sized businesses, a sourcing solution must be quick to implement and deliver results fast—rather than turning into a resource- and cost-intensive integration project.

FUTURA is designed specifically with this reality in mind and helps businesses gain a competitive edge faster—with a quick time-to-value and a solid ROI.

… when construction, CAPEX, and technical services require more than just sourcing standards

When it comes to awarding construction and project contracts, traditional standard approaches—including SAP Ariba—reach their limits when specifications, change orders, and technical services need to be consistently mapped.

FUTURA excels in this specialized field and bridges this strategic gap within the SAP ecosystem.

more about uses and benefits

What companies operating in the SAP environment appreciate most about FUTURA

FUTURA has been used for many years in SAP-based procurement organizations – ranging from upper-mid-market companies to complex corporate structures.

SAP-based rather than a separate system

Structured processes instead of Excel and e-mail workarounds

Less complex than comprehensive suite solutions

Particularly effective in complex sourcing and award scenarios

Tried and tested in SAP purchasing

Would you like to assess which approach works best for your situation?

We’ll talk with you about where your procurement processes currently stand, what gaps exist within the SAP environment, and which solution area is the most appropriate.

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