Comprehensive evaluation – recognizing the actual value contribution of suppliers
You can already take a structured look at the range of providers in an upstream RFI phase - before you objectively evaluate offers using a benefit analysis. In the next step, systemically anchored benefit analysis software provides you with insights that go far beyond key figures - into trust, risk, costs, innovation and sustainability.
With FUTURA Smart, you can evaluate and weight these factors in a central system and document the results in a traceable manner.
You can turn a pure cost analysis into a comprehensive profitability assessment that reveals the actual value contribution of your suppliers.
Flexible evaluation, dynamic control – with FUTURA Smart
The requirements to be met by suppliers are constantly changing: New projects, market conditions, ESG requirements, or internal quality targets.
With FUTURA's supplier evaluation software, you can respond flexibly to these dynamics – be it in terms of process, evaluation, or strategic management.
The software supports you in managing assessments across all processes: from initial qualification to project-related comparisons and continuous performance analysis.
This gives you a clear basis for decision-making, allows you to maintain an overview of your supplier network, and enables you to manage developments effectively.
Structured evaluation – flexible and objective definition
Criteria control: Freely definable evaluation criteria with individual weighting.
Multidimensional valuation: combination of price, performance and ESG criteria.
Integratedbenefit analysis: Weighted evaluation of all factors - objective and comprehensible.
Visible results – scorecards & consolidated evaluation
Automatic scoring: All criteria are systematically calculated and consistently evaluated.
Scorecards & evaluations: Results are combined in a standardized way and presented in a comparable way.
Consolidated evaluation: Several departments can evaluate independently – central consolidation
Integrated processes – reliable and audit-proof
Connection to SAP S/4HANA: Direct integration without media discontinuity – all evaluations are centrally available.
Audit-proof documentation: Each evaluaiton is logged – for internal guidelines and external audits.
Automated workflows: Evaluation cycles, reminders and approvals are system-supported and run on schedule.
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Making supplier performance visible, evaluable and controllable
With FUTURA Smart, you can digitally control the entire supplier evaluation process – from initial market research and a structured comparison of quotations to ongoing performance evaluation in the field.
Digital questionnaires, weighted scorings and a central evaluation matrix of the software make supplier performance measurable, comparable and comprehensible - far beyond the price.
Clear criteria and flexible questionnaires
The questionnaires allow you to design customized, system-supported supplier evaluations. Different departments – such as purchasing, engineering, or quality – work together to evaluate suppliers based on consistent, customizable evaluation logic. All results are incorporated into scorecards and evaluation matrices, making supplier performance comparable and manageable.
Individual evaluation criteria and flexible questionnaires
You define your own evaluation criteria, weightings, and mandatory fields in the software – specifically adapted to your requirements.
This results in consistent, traceable evaluations across all suppliers, material groups, and projects.
Separation of internal and external information
Specialist departments evaluate performance, quality, and cooperation, while suppliers provide certificates and other documents directly in the system. Both perspectives are brought together in a structured way to ensure a comprehensive, objective assessment.
Rating matrix for comparing quotations
An integrated rating matrix is available for the comparison of quotations or requests. It combines price and performance criteria in a transparent and structured manner – ideal for quick, traceable decisions.
Why FUTURA's supplier evaluation software is worth the investment
Transparent evaluation
All results are traceable, documented in an audit-proof manner and can be checked at any time.
Flexible evaluation
Questionnaires, criteria and evaluation intervals can be individually managed and adapted to new requirements.
Stakeholder involvement
Departments such as purchasing, technology, and quality conduct independent evaluations – consolidated by the system.
Automated evaluation
Scorecards and scorings replace distributed Excel lists and manual evaluations.
Standardized evaluation logic
Questionnaires and criteria can be standardized and reused across all projects and locations.
Making sustainability measurable
CO₂ balances, ESG certificates, and environmental criteria are included in the supplier evaluation in a structured manner.
Using a central database
Every request, response and evaluation is automatically logged. This guarantees audit security and compliance throughout the entire process.
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Practical examples: Supplier evaluation software & FUTURA
A mechanical engineering company issues a request for a complex component. There are several quotations – each having different advantages in terms of price, technology, and service.
- Challenge: Making price, quality, service and sustainability objectively comparable.
- Criteria: Delivery time, service level, warranty conditions, ESG certificates.
- FUTURA Smart helps by providing: Evaluation matrix with weighted scorings for transparent awarding decisions.
- Result: The cheapest provider ranks third due to weaknesses in service and sustainability – the decision is fact-based and comprehensible.
An automotive supplier reviews the performance of a long-standing partner as complaints and delivery delays increase.
- Challenge: Ensuring quality and delivery reliability in the long term.
- Criteria: Complaint rate, adherence to delivery dates, certificates (ISO 9001, IATF 16949), innovative ability.
- FUTURA Smart provides support through: Scorecards with automatic scoring and documented development history.
- Result: The evaluation provides an objective basis for deciding on A status or alternatives.
A chemical company is heavily dependent on a supplier for a critical raw material.
- Challenge: Making dependencies transparent and hedging risks.
- Criteria: Financial ratios, share of sales, regional risks, supply chain stability
- FUTURA Smart provides support through: Structured risk assessment with clear key figures and standardized assessment logic.
- Result: The analysis shows the dependency; a second supplier is qualified.
A consumer goods manufacturer checks all suppliers for ESG compliance.
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Challenge: meeting sustainability standards without jeopardizing security of supply.
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Criteria: CO₂ balance, energy efficiency, labor and social standards, recycled content.
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FUTURA Smart is supported by: ESG criteria are directly integrated into the supplier evaluation software.
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Result: ESG-compliant partners remain in the pool, others are consistently excluded.
FAQ – frequently asked questions FUTURA Smart & supplier evaluation software
What is FUTURA Smart?
FUTURA Smart is an SAP-integrated sourcing platform for strategic purchasing and supplier management.It connects all central processes for collaboration between purchasing, specialist departments, and suppliers – from specifying requirements and issuing requests to evaluating suppliers. The focus is not only on the supplier evaluation software, but also on the end-to-end digitalization and control of the entire procurement process in S/4HANA.
How does FUTURA Smart support evaluation based on supplier criteria?
The criteria you use for supplier evaluation depend on your product group and risk profile – technical requirements, regulatory requirements, and ESG targets vary significantly depending on the industry.
With the supplier evaluation software, you can manage these criteria digitally – individually, weighted, and with customization options.
You define evaluation fields, set the weightings, and evaluate the results automatically.
This creates a transparent, comparable basis for each material group and each supplier.
Typical evaluation fields are:
Mechanical and plant engineering: Certificates (e. g. CE, ISO 9001), quality of materials, or inspection reports are recorded using digital questionnaires and consolidated in scorecards. Technical and qualitative differences in performance become immediately apparent.
Electrical engineering and electronics: REACH, RoHS, or WEEE certificates can be documented centrally. Standardized templates and mandatory fields ensure consistent, auditable evaluations.
Chemical products: Safety data sheets, REACH registrations, or ISO 14001 certificates are stored digitally and are automatically included in the evaluation –traceable and audit-proof.
Food and agricultural products: Certificates (HACCP, IFS, ISO 22000), hygiene certificates, and traceability data are recorded in a structured manner and consolidated across locations.
Services (e.g. logistics, maintenance): Qualifications, safety certifications (ISO 45001), and SLA fulfillment are digitally evaluated and weighted.
This results in objective performance profiles regarding service quality and reliability.
Consumer goods and packaging: Certificates on material composition, product safety certificates, and sustainability labels (e. g. FSC, PEFC) are directly included in the evaluation.
How does FUTURA Smart combine supplier rating and evaluation?
Supplier evaluation is a structured process: Criteria are defined, weighted, and evaluated using checklists and/or scorecards.. The supplier assessmentis the result of this evaluation, i. e., the specific assessment and decision made by the purchasing department regarding further cooperation.
The FUTURA supplier evaluation software combines the objective evaluation of suppliers with the strategic assessment in purchasing to create an end-to-end, digital process.
The software systematically records and weights rating criteria – such as quality, price, ESG, or service – and evaluates them by using scorecards.
The results form an objective basis for assessment: Purchasing and specialist departments can interpret and comment on ratings directly and use them to make decisions on qualification, development, or further cooperation.
How does the FUTURA Smart software assist with supplier classification?
Supplier classification allows you to identify which partners are particularly relevant to your purchasing strategy.
FUTURA Smart provides a digital evaluation basis for this, from which A, B, or C ratings can be derived objectively, transparently, and in a verifiable manner.
The ABC analysis is often used for this purpose, as it allows resources to focus on the strategically most relevant suppliers and to manage measures – such as development or assurance – in a targeted manner.
Our Solutions – Sourcing in S/4HANA
Sourcing processes end-to-end in the SAP core
Issue requests for complex services and projects
Systematically qualify and manage suppliers
More on background & practice in the blog
Utility analysis: When is it useful in supplier evaluation?
Using RFI effectively: How purchasing professionals create real added value with the right process
Supplier selection in purchasing: 5 criteria – this is how they become effective
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