Mission: Recognize, structure and tender Requirement .

Monday morning, 8:17 a.m.:
The clock is ticking in Purchasing. The next requisition lands in the inbox: "Hello, we need the same thing as last time. See attachment. Thank you!"

The attachment? Usually a scanned invoice or an old supplier offer as a PDF. This is exactly where it is decided whether an "order once" becomes a structured tender project - or whether the mission comes to a standstill.

What should now follow is a quick price inquiry process - but instead a time-consuming email ping-pong begins with queries, research and copy & paste. This is not an isolated case, but a daily reality. And this is precisely where the enormous potential for AI-supported process optimization lies.

When "just purchase this" becomes a process stopper

Unstructured or incomplete purchase requisitions are among the biggest brakes in purchasing:

👉 Old supplier offers are no substitute for clear specifications.

👉 Queries, delays and manual rework cost time and resources.

👉 Value limits are raised - savings potential remains unused.

There is often a lack of standardized BANF processes because SAP applications appear complex and consumer resort to e-mail workarounds. The result: media disruptions, a lack of transparency and additional work.

AI agents close the gap in purchasing

FUTURA Smart starts exactly where the process falters today - at the beginning. Our specialized AI agents ensure a clean specification of requirements even before purchasing becomes active:

🔹 Recognize gaps and contradictions in requisitions

🔹 Automatically ask specific queries

🔹 Neutralize PDF offers and create further processable tenders

Automatically assign product groups and EKORG

For purchasing, this means less manual rework, fewer queries - and a structured start to the RFQ process.