Simplify your procurement processes
No matter what your starting point, you can create a request for quotation in just four steps, using either SAP or a stand-alone version of FUTURA Smart. Enter the header data, add text for the request for quotation and assign the relevant suppliers. And off you go! Keep track of everything at all times and make collaboration with you easy.
As simple as an e-mail
All you need is an e-mail address to invite suppliers to requests for quotation or to send price requests – and it takes just a few clicks to view requests for quotation and conveniently process quotations – via “Easy Access” even without time-consuming registration, but with a high level of security.
Real-time status of all activities
Track the status and activities of your suppliers throughout the RFQ process. Who has viewed the request for quotation, who is already preparing a quotation, or which supplier has already submitted one? Each step taken by your suppliers is displayed in the form of status reports.
Fulfill target scenarios
Not enough usable quotations submitted? You have made changes to the items? You have the option of redefining the supplier selection in both ongoing and closed requests for quotation. Based on possible price discrepancies, you can develop target scenarios for your purchasing strategy – even across different bidding rounds.
Sustainable sourcing (PCF)
TheCO2 footprint(PCF) is an additional criterion for the targeted procurement of materials with a lowerCO2 footprint. FUTURA Smart supports you in making sustainable decisions even beyond the best price. You can queryCO2 emission values in your tender and see and compare the values entered by the supplier in the offers in the price comparison list.
FUTURA Smart Benefits
Applied AI in the sourcing process
Futura Solutions relies on best practices. This also applies to the various AI assistants used in the purchasing and procurement process. The FUTURA Smart AI assistants support both consumers and purchasers. For our use cases, we pay particular attention to data quality and the potential for optimization. This is a prerequisite for efficient automation.
Bye-bye, click click
Automation ensures faster processes and shorter processing times, especially in operational sourcing involving a large number of recurring and often manual tasks. This starts with an AI-supported request qualification, which provides the necessary structure and data quality at the “gateway” of the procurement process, e. g. for the automated bundling of purchase requisitions and their requests for quotation.
More power for the specialist departments
Not only to achieve short-term savings, but also to develop long-term successful and sustainable procurement strategies – FUTURA Smart supports a systematic and comprehensive approach, e. g. for the bundling of volumes or the consolidation of expenses, as well as for the development of negotiation strategies to optimize price, quality, delivery conditions and other important factors.
Optimal bidding competition
Be it to achieve cost reductions or to prevent price increases, e-sourcing can be used to include a larger number of bidders in the process, thus increasing competition on price and performance. Further price reductions can be regularly achieved by using a second or even several bidding rounds, after technical clarification discussions and commercial negotiations.
Add value to your SAP system
Direct and seamless – real-time integration is the key. Purchase requisitions, material masters or contracts or existing purchase orders are transferred from SAP to FUTURA Smart – including file attachments. All sourcing activities as well as the communication with suppliers are documented in an audit-proof manner. After the awarding of the contract, SAP purchase orders and contracts are created by FUTURA Smart – automatically, of course.
Easy operation via app concept – intuitive and AI-supported
AI assistants, cockpits and monitors pick up the SAP purchasers where they work every day: In the launchpad, conveniently with single sign-on. User-friendly and intuitive, FUTURA Apps enable even casual users or new users to start their first requests for quotation without a long training period.
Process turbo via app
AI-BASED REQUIREMENT SPECIFICATION
QM manager for the specification of requirements
AI-BASED RFQ AUTOMATION
Convert requirement descriptions into RFQs
AI-BASED ANALYSIS & SIMULATION
Identify anomalies in quotations
ADVERTISE PURCHASE REQUISITIONS
Search and read purchase requisition items
CALL FOR TENDER
by free text
Create SAP free-text RFQs
Advertise material masters
Writing out material master data
Renegotiate purchasing contracts
Search for contracts and transfer to RFQ
Overview and control of all RFQs
Track and control RFQs
Evaluate offers
Analyze and sucessfully negotiate quotations
NEGOTIATE EFFICIENTLY ONLINE
Creating auctions with default prices
show savings
Determining and identifying potential savings
Track purchase order confirmations
Manage order confirmations
FUTURA Smart and SAP S/4HANA – the power duo
The perfect complement to SAP S4 HANA: FUTURA Smart covers all functionalities for creating and conductong requests for quotation, including integration of and communication with suppliers.
FUTURA Smart is 100% compatible with S/4HANA and therefore ready for immediate use. 50% ROI is often achieved after just a few weeks of use.
With FUTURA Smart, we have found an S2C tool that integrates seamlessly with SAP S/4HANA. What is particularly convincing is that purchasers can launch requests for quotations in FUTURA Smart with just a few mouse clicks. All the data already available in SAP for requests for quotations and inquiries can be transferred at the push of a button, including documents. Our users also responded very positively to the modern user interface, which clearly dates from 2024.
Project Manager FUTURA Smart C. Zimmermann, RWE Offshore Wind GmbH
