AI for specifying requirements: A game changer in the RFX process
Incomplete specifications, queries, loss of time? FUTURA Smart sorts it out. Our specialized AI agents connected to the RFQ Maker automatically convert unstructured data into precise, neutral requirement specifications – ready for use in your requests for quotation.
Whether e-mail, Word, Excel, PDF, JPG or GAEB: the agents recognize content, thex structure information and create complete RFQs – without queries, or manual reworking.
AI agents with a mission – gain leeway, seize opportunities.
The FUTURA Smart agent team operates in the background, is ready to act instantly and solves even the trickiest cases: FUTURA Smart's AI agents take care of the requirement specification before purchasing even begins. Each agent has their own area of expertise – together, they bring speed, structure and automation to your RFX process.
Challenge → Requirement specification as a process blocker
The starting point of every request for quotation determines the speed, quality, and automation of the purchasing process. But this is often the biggest challenge.
- Many requirements are incomplete or unclear – there is no proper specification.
- Instead of a neutral database, old supplier quotations are often used as a template.
- Queries addressed to consumers cause delays and additional work.
- Value limits are often set higher for organizational reasons in order to avoid requests for quotation – potential savings remain untapped.
From "just purchase this" to structure: Requirement in,
RFQ out.
Before purchasers get started, FUTURA Smart Agents analyze and structure the requirements. Find out here what sets this apart from traditional requirement specification — and how AI helps make the RFX process faster, more accurate, and easier.
This is your mission. And FUTURA Smart makes it possible.
As the control center of your digital task force, FUTURA Smart ensures that no requirement is left unmet. Specialized AI agents take care of automated requirement specification – quickly, accurately, and comprehensively. No potential savings remain untapped.
What used to take time and resources now runs automatically in the background:
Precise specification of requirements – without manual reworking
Fewer queries – faster processes
Easy RFQ creation – with optimal data quality
FUTURA Smart is the operational basis for your procurement mission – ensuring that every requirement is structured, comparable, and becomes a real competitive advantage.
Optimize your requests for quotation →
for every need and every step in the process
FUTURA Smart not only ensures structured requirement specifications, but also optimizes the entire procurement process. The result: more speed, better comparability, and well-founded purchasing decisions.
With FUTURA Smart, you control every step in the RFX process – from market overview to request for quotation through to successful price negotiation.
Explore – RFI
- Obtain initial information about potential suppliers and their quotations
- Market overview in the early stages of assessing requirements
- Basis for a qualified pre-selection of suitable providers
COMPARE – RFQ
- Detailed request for product specifications or service descriptions
- Structured comparison of quotations at technical and qualitative level
- Use of evaluation criteria for a well-founded selection of suppliers
EVALUATE – RFP
- Obtaining concrete price and service proposals for known requirements
- Direct comparison of quotations in terms of price, quality and additional services
- Selection of the best quotation in economic and strategic terms
Negotiate – E-Auction
- Optimization of prices and conditions in real time with qualified suppliers
- Transparent, data-based pricing and direct negotiation control
- Conclusion of strong, cost-effective contracts based on objective comparative data
Ready to go quickly →
Seamlessly integrated.
Optimized end-to-end.
FUTURA Smart gives your purchasing department a decisive edge – through intelligent automation, rapid implementation, and seamless SAP integration.
End-to-end RFX processes – from requirement to awarding.
FUTURA Smart reduces the complexity of RFX management and automates requests for quotation with a consistent data flow to SAP.
Expand SAP Sourcing intelligently – without discontinuity.
FUTURA Smart expands existing SAP landscapes – without complex adjustments, with simple maintenance, and with the option to update at any time.
Scalable, future-proof, and quickly profitable.
The solution grows with your requirements and achieves a measurable ROI after just a few weeks of productive use.
You can find more details on the efficient control of your entire RFX process in the solution sheet: