Operative procurement

Automation of operative processes in service procurement

The biggest challenge for purchasing departments is to achieve greater cost efficiency in the procurement of services. The goal is a transparent cooperation between the consumer and the supplier - from the specification of requirements to the approval of rendered services. To achieve this, it is necessary to implement a continuous process that, in addition to the purchase order, also includes all subsequent workflows such as approval, proof of service delivery and verification as well as billing. Together with a deep SAP integration, FUTURA paves the way for extensive automation in operational procurement.

Requirement planning

Provide your consumers with outline agreements or contracts so that they can independently trigger and process their procurement process – up to certain value limits. The system supports both planned requirements, which are created from templates such as master data or project data, and unplanned requirements that are only defined with reference to a contract later. If the consumer has access to services included in master specifications or to work results from external planners, the purchasing department is automatically brought in again to negotiate prices with the suppliers.

Requirement definition
Requirement calculation
GAEB format

Purchase order and call-off

With regard to operative procurement, Futura Solutions focuses on compliance with certain value limits and restrictions for purchase orders or call-offs issued by the consumers themselves – which relieves the burden on the purchaser. FUTURA is extremely flexible in this respect. A purchase order can be planned, unplanned or mixed, with and without reference to a contract.

Calls for tender
Planned, unplanned and mixed services

Service entries

Let your suppliers record the services rendered independently. For this purpose, suppliers use FUTURA as self-service. This is possible for planned services and unplanned services. In the latter case, suppliers access their framework agreement or contract online and create the billing specifications with the services rendered first, and then they add their quantities and/or quantity approaches. In addition, they can attach documents as evidence of their work.

Credit note

Strategic procurement

Procurement of capital goods


Portrait Hartmut Schwadtke
More information? How to get in contact

Hartmut Schwadtke, Managing Director
by e-mail to
or if you wish by phone at +49 611 33 460 300
or simply make an appointment with me directly via Bookings

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+49 611 33 460 300


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