FUTURA is now presenting the next evolutionary step regarding the cooperation of the various stakeholders in the fields of planning, purchasing and billing. Seamless collaboration brings process and cost certainty since changes are visible to all in real time and thus transparent. This helps to avoid errors and enables the initiation of automated follow-up processes – upon request, also available with full integration into the SAP ERP-system.
Consumers and planners have several data sources at their disposal. Be they master service specifications or concluded transactions, in the planning stage you can access this data and create GAEB-compliant item lists in FUTURA. Are you collaborating with external planners e.g. specialist planners or engineering offices? In that case you can receive their output in form of a GAEB-file. Or you can grant them access permission for your transaction via FUTUA-cloud in order to collaborate in real time.
Your task as a purchaser is to put out for tender an item list created by a consumer? It’s seamlessly possible in the FUTURA-cloud. Over an in-built workflow, the purchaser can access the completed item list and continues working with the output provided by the consumer. Purchasers can add documents if necessary and select the favored bidders, resp. suppliers – the latter are informed about the tender via e-mail at the touch of a button and gain access in order to process and calculate their bids. Following the submission deadline, purchasers can view an automated offer analysis in the price comparison list.
They can conduct several tendering and negotiation rounds and ultimately make an awarding decision in consultation with the consumer. As a result, collaboration between the stakeholders is getting more simple and reliable. You are working on your tasks in a specified process sequence, in sync with the workflow – besides sharing tasks you also share data.
A necessary data change, for instance in case of a change order, is thus becoming visual and possible for all parties involved.
The awarding has been accomplished and the service is ordered? Integrate your suppliers seamlessly into this stage of your business process as well. If you so wish, the order is conveyed directly from your SAP ERP-system to the respective supplier account in the FUTURA-cloud. From there, suppliers or service providers can simply report back their services rendered, or record their measurements, which can be supplemented by estimated quantities and documents. Once the suppliers have completed their measurements, the auditor can access, release, adjust, or reject them – this again is taking place in real time, with the greatest possible transparency which renders automated billing processes possible.
AVA-process via FUTURA
Well integrated planning, purchasing and billing
Advantages of the modular cloud-application
Getting started with digital purchasing 4.0 in a flexible way
9 convincing advantages
Why FUTURA as a cloud-based application? We give you good reasons.