Requirement and cost estimation

Determining requisitions, planning services and material requirements, budgeting projects

One-time requirements, small-scale or even ad hoc measures are common in many industries and their procurement is often very time-consuming. If your requisitioners and consumers can access libraries, qualified data and sources of information, it is far easier for them to estimate requirements and costs. Also the purchasers profit as many operative tasks are no longer required and they still keep complete control.

The FUTURA module “Requisition and cost estimation” provides you with comprehensive support and supplies you with master service specifications, material master files, contracts as well as the possibility to create lists of requirements by using GAEB-files, importing Excel-files or by means of fee-text entries. Value limits related to the respective data sources automatically control and predefine your internal workflows in the most reliable manner. More flexibility is hardly possible.

  • Gathering requirement data and defining demands

    In FUTURA, you can define workflows and processes beforehand. This also includes the assignment of specific data sources to designated user groups. For example, framework agreements and contracts are prioritized. If a requirement is determined on the basis of a master agreement, the requester can independently post an order or launch a request in case a certain value limit is not exceeded. If the specified value limit is exceeded, the purchasing department automatically comes into play by means of a workflow. If the specified value limit is exceeded, the purchasing department automatically comes into play via workflow. In that case, the decision about the further handling of the requirement in question is made according to the dual control principle. The requirement is either approved or it is conveyed back to the framework contract partner for renegotiation via the FUTURA-cloud. The framework agreement partner gives a discount and if the discount is suitable, the demand is ordered thereafter.

  • Planning service and material requirements

    Der Bedarf ist in keinem Rahmenvertrag oder Kontrakt zu finden? Dann greift der Bedarfsträger oder Anforderer auf die Stamm-LVs oder die Materialstämme in FUTURA zu. So können auf qualifizierter und damit gesicherter Grundlage Leistungsverzeichnisse oder Materiallisten erstellt werden. Dieses Vorgehen dient sowohl für Einmal-Bedarfe als auch für Klein-Maßnahmen oder Projekte.
    Und wenn der Bedarfsträger mit einem externen Planer bzw. Ingenieurbüro zusammenarbeitet? In FUTURA kein Problem: Das Arbeitsergebnis des Planers, z. B. eine GAEB-Datei oder eine Excel-Vorlage wird per Mausklick in die FUTURA-Cloud eingelesen – nicht als Anlage, sondern als lesbares Leistungsverzeichnis. Wenn so festgelegt, kommt über den Workflow in FUTURA automatisch der Einkauf ins Spiel. Dieser greift hier auf die Bearbeitung des Bedarfsträgers (oder auch Planers) zu und macht dort weiter, wo Bedarfsträger und Planer aufgehört haben. Sie teilen sich ihre Arbeit. Dies spart Zeit und erhöht die Produktivität enorm.

  • Assessing costs and budgeting projects

    You are planning a project and want to use master service specifications for that purpose. Now, you also need cost information to budget your project - before you proceed to the tendering stage? FUTURA assists you at this too. Use the price database associated with the master service specifications. The prices stored in the database are derived from your projects and other procurement actions. This allows you to quantify your projects and determine budgets before the first offer is available.

View other FUTURA-modules

Requests and calls for tender

  • Calls for tender based on GAEB-files
  • Various price comparison layouts and simulations
  • Multistage negotiation rounds and auctions

Measurement and billing

  • Automated billing processes
  • Analyses and und strategic purchasing optimization
  • Audit-proof acceptance of services rendered

Supplier management

  • Registering and classifying suppliers
  • Creating and updating framework agreements
  • Activity and information cockpitpit

Master files for materials and services

  • Entering and maintaining master data
  • Item lists based on the German GAEB-standard
  • Reading material master files and data from SAP

SAP-process integration

  • Standardized modules for integration
  • Unique, real-time interoperability with SAP
  • Simple implementation of the interface

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