One-time requirements, small-scale or even ad hoc measures are common in many industries and their procurement is often very time-consuming. If your requisitioners and consumers can access libraries, qualified data and sources of information, it is far easier for them to estimate requirements and costs. Also the purchasers profit as many operative tasks are no longer required and they still keep complete control.
In FUTURA, you can define workflows and processes beforehand. This also includes the assignment of specific data sources to designated user groups. For example, framework agreements and contracts are prioritized. If a requirement is determined on the basis of a master agreement, the requester can independently post an order or launch a request in case a certain value limit is not exceeded. If the specified value limit is exceeded, the purchasing department automatically comes into play by means of a workflow. If the specified value limit is exceeded, the purchasing department automatically comes into play via workflow. In that case, the decision about the further handling of the requirement in question is made according to the dual control principle. The requirement is either approved or it is conveyed back to the framework contract partner for renegotiation via the FUTURA-cloud. The framework agreement partner gives a discount and if the discount is suitable, the demand is ordered thereafter.
The requirement is not specified in any framework agreement or contract? In that case, the consumer or the requisitioner is accessing the master service specifications or the material master files in FUTURA. That way, item or material lists can be created on a qualified, reliable basis. This procedure is applicable to nonrecurring requirements as well as to small-scale measures or projects.
And what if the consumer is working with an external planner or engineering office? That’s not an issue in FUTURA: The output of the planner, e.g. a GAEB-file or an Excel-template is imported into the FUTURA-cloud with a single mouse click – not as an attachment, but as a legible item list. If specified that way, the purchasing department is automatically brought into play over a workflow in FUTURA. The purchaser can access and continue the work started by the consumer (or the planner). This feature saves time and increases productivity considerably.
You are planning a project and want to use master service specifications for that purpose. Now, you also need cost information to budget your project - before you proceed to the tendering stage? FUTURA assists you at this too. Use the price database associated with the master service specifications. The prices stored in the database are derived from your projects and other procurement actions. This allows you to quantify your projects and determine budgets before the first offer is available.