Roll out

Organization

Organization in the form of a project management committee staffed with representatives of the client and Futura Solutions has proven successful and ensures a smooth project operation. It monitors the progress of the project and verifies documentations in each stage. The likewise bilateral project administrators are planning and managing all activities and report back to the project management committee.
The client assigns Key-users per subsection. Their main tasks consist of contributing to analysis, conceptual design and application tests, acceptance after operational readiness and accumulation of know-how for the subsequent internal aftercare.

Basic system check

The basic system check serves as preparation for the technical roll out and takes place during a workshop at your location. Its purpose is to create the conditions for a smooth implementation of the standardized SAP integration modules, for example, to identify possible modifications of the SAP system that deviate from the standard. In addition, the “communication path of the systems” is coordinated and determined. Standardized documents are used for communication and documentation.

Implementation

The results of the basic system check are included in a report. This report is the basis for implementation and serves as a guideline for the technical roll out. Following the specifications of the analysis phase and the assessment of the business workflows, the SAP integration modules are put together to form the transport request. The “communication between the systems” is established and the basic customizing is carried out. Web services are set up and document types and message control are maintained. Thereupon, quality assurance and approval for the transport into the other systems (quality assurance system (Q-system), productive system (P-system) take place.

Training

In the area of training, the train-the-trainer-approach has proven itself in practice. Selected people with thorough knowledge related to the company and its workflows are trained as key users. After going live, they work closely with Futura Solutions consultants and help users in their company throughout the project term. Training material is usually organized in role-specific categories. It is advisable to use the implementation concept in order to derive procedural instructions for the individual stakeholders. The training material contains a chart of the business workflows and annotated screenshots of features that are relevant to a particular role. The support team is available free of charge to all users, including bidders and suppliers, in order to obtain optimal work results.

Review

After a period of approx. three to six months, a first review appointment is scheduled to examine the introduced workflows together and to identify issues that require further optimization