The shift from isolated applications to a consistent digital integration of procurement processes requires a high level of transformation capability, both in terms of technology and organizational processes – all the more so if the SAP system is to play an even more important role in service procurement in the future. Our consulting approach is based on many years of project experience with guiding companies through the analysis of their existing structures, processes and available software solutions, the development of target processes and the elaboration of a best practice solution concept.
With IT and industry-specific know-how, Futura Solutions has helped us to open up - to detach ourselves a bit from the status quo and our existing requirements. Generally, to get a feel of what we really want. The preliminary study provides a very good basis for decision-making.
When it comes to organizing processes across departments and systems in a coherent and consistent way, some bridges need to be built and transformation efforts need to be made. In this case, especially in the field of service procurement, some specifics have to be taken into account which are predetermined or limited by the possibilities offered by SAP system.
The centerpiece of the FUTURA best practice consultancy is the so-called preliminary project. At this stage, we concentrate on the joint elaboration of a detailed basis for the solution concept within a reasonable period of time.
The very distinction between material and service procurement in terms of structures in the SAP system has significant consequences, for example, when it comes to the integration of AVA processes which are used in the tendering, awarding and billing of construction and services. Nowadays, in order to avoid this complexity, services are often ordered via material items with the service specification attached in the form of a PDF file and then billed manually on paper (invoice and measurement).
If efficiency, transparency and consistency in conjunction with SAP are a high priority, the process must be improved and optimized.
But the question is how?
Implementing individual solutions entails considerable effort and high costs and, moreover, it requires maintenance costs that should not be underestimated. Our best-practice approach takes a different route. We introduce standards at the center of the SAP world by means of integration modules which entail low maintenance effort and high economic efficiency.
It sounds easy: requirements precede the solution. And yet, this step is often a challenge for project coordinators. A digitized procurement process often requires the development of common structures, and this becomes more difficult when familiar functions are at the forefront. So, when dealing with digitization projects, it is important to “free yourself” first and, if possible, to treat your own requirements abstractly.
We ask and scrutinize a lot. We do this by means of proven methods and tools – and we believe that this is the key to bringing together standardized process workflows on the one hand and company-specific conditions on the other.
Only in this way can it be ensured that the newly defined processes and workflows will be helping to optimize business processes – instead of only addressing symptoms. We sensitize our clients for aspects that have not yet been considered, and provide decision-making aids for resulting process alternatives.
SAP sets the pace. We have more than 35 standardized integration modules for process networking with SAP. The task at hand during the preliminary project is to create the process design and to use these modules to assemble the process flow as required by the client. The workflows are also standardized and modeled in the spirit of best practice. Thanks to the workflow engine, they can be flexibly configured for the needs of company-specific circumstances.
We provide an overview and clarify questions such as:
Learn more about best practice which is our end-to-end guideline:
How does the FUTURA method, with its integration of data, processes and systems, pave the way for simpler and workflow-driven collaboration among all stakeholders
Standardized and automated tendering process and automated price comparison
Documented and standardized ordering and billing processes
Adjustment and change of orders for a real-time controlling and management options
Overview of who did what and when at any time
Access to data recorded by the service provider
The way FUTURA Solutions approached the objective and took us along in close collaboration has convinced us even more than those technological aspects. This helped us enormously to segment the project into structured, partial steps.