Requirement and cost estimation

Planning is only as good as the information that underlies it – rely on FUTURA to budget projects reliably

One-time requirements, small-scale or even ad hoc measures are common in many industries and their procurement is often very time-consuming. If your requisitioners and consumers can access libraries, qualified data and sources of information, it is far easier for them to estimate requirements and costs. Also the purchasers profit as many operative tasks are no longer required and they still keep complete control.

Gathering requirement data and defining demands

In FUTURA, you can define workflows and processes beforehand. This also includes the assignment of specific data sources to designated user groups. For example, framework agreements and contracts are prioritized. If a requirement is determined on the basis of a master agreement, the requester can independently post an order or launch a request in case a certain value limit is not exceeded. If the specified value limit is exceeded, the purchasing department automatically comes into play by means of a workflow. If the specified value limit is exceeded, the purchasing department automatically comes into play via workflow. In that case, the decision about the further handling of the requirement in question is made according to the dual control principle. The requirement is either approved or it is conveyed back to the framework contract partner for renegotiation via the FUTURA-cloud. The framework agreement partner gives a discount and if the discount is suitable, the demand is ordered thereafter.

Planning service and material requirements

The requirement is not specified in any framework agreement or contract? In that case, the consumer or the requisitioner is accessing the master service specifications or the material master files in FUTURA. That way, item or material lists can be created on a qualified, reliable basis. This procedure is applicable to nonrecurring requirements as well as to small-scale measures or projects.
And what if the consumer is working with an external planner or engineering office? That’s not an issue in FUTURA: The output of the planner, e.g. a GAEB-file or an Excel-template is imported into the FUTURA-cloud with a single mouse click – not as an attachment, but as a legible item list. If specified that way, the purchasing department is automatically brought into play over a workflow in FUTURA. The purchaser can access and continue the work started by the consumer (or the planner). This feature saves time and increases productivity considerably.

Assessing costs and budgeting projects

You are planning a project and want to use master service specifications for that purpose. Now, you also need cost information to budget your project – before you proceed to the tendering stage? FUTURA assists you at this too. Use the price database associated with the master service specifications. The prices stored in the database are derived from your projects and other procurement actions. This allows you to quantify your projects and determine budgets before the first offer is available

Portrait Hartmut Schwadtke
More information? Appointment for a live demo? Please contact me

Hartmut Schwadtke, Managing Director
by e-mail to
or if you wish by phone at +49 611 33 460 300
or simply make an appointment with me directly via Bookings

Get to know further FUTURA modules

Requests and calls for tender

  • Calls for tender based on GAEB-files
  • Various price comparison layouts and simulations
  • Multistage negotiation rounds and auctions

Measurement and billing

  • Automated billing processes
  • Analyses and und strategic purchasing optimization
  • Audit-proof acceptance of services rendered

Supplier management

  • Registering and classifying suppliers
  • Creating and updating framework agreements
  • Activity and information cockpitpit

Master files for materials and services

  • Entering and maintaining master data
  • Item lists based on the German GAEB-standard
  • Reading material master files and data from SAP

SAP process integration

  • Standardized modules for integration
  • Unique, real-time interoperability with SAP
  • Simple implementation of the interface

Your direct line to us

A FUTURA-expert will gladly answer your questions
+49 611 33 460 300


More information needed? Please don´t hesitate to contact us

User help

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+49 611 33 460 460